If you have any questions about any of the policies listed below, please contact the camp office at 207-724-3200

 

Cellular Phone and Electronics Policy:

It is the intent of this policy that neither campers nor counselors are distracted from the Pilgrim Lodge community while participating in a Pilgrim Lodge event.

Counselors are requested to leave cell phones and other electronic devices turned off during all camp events.
Cellular phones may, however, be used when the counselor has personal time away from the camp activities and in the evening after the campers are in bed.

Youth Campers are requested to leave cellular phones at home (with the exception of those attending Camp Pride).

  • If a camper brings one of these items, the dean will hold it until the end of the event.
  • Campers may be sent home for cell phone use at the discretion of the Director.

A number for emergency contact (207-724-3300) is available 24 hours a day for the duration of the event.

Adult Campers are requested to leave cellular phones at home, but we recognize that adults may have family and business requirements that require them to make contact.

  • Please do not use your cell phones and other communication devices in the company of others.
  • If you must carry your phone with you:
    • Please set your phone to vibrate or silent
    • Please let voicemail answer the phone and retreat to an isolated place to check the message and return the call

 

Policy on Music Devices

CIT’s, Middler, and Senior High campers, may bring listening devices to camp to help them fall asleep if the following conditions are met.

The device:

  • is not internet capable
  • is not also a cell phone, electronic communication, or gaming device
  • is not used at any time other than when lying down on one’s bunk, at either bunk or bed time
  • does not leave the cabin (except for approved, program specific, events)
  • is used with headphones or earbuds so that others cannot hear the music
  • is turned off at the counselor’s request

Counselors may choose to keep listening devices in their possession and distribute them before bed or bunk time. Any listening device can be confiscated if used outside these guidelines, or guidelines established by the dean. Any confiscated device will be returned when the camper is signed-out the final day of the session.

 

Pet Policy

Pets are not allowed at Pilgrim Lodge, with the exception of trained service animals.

Service Animal – An animal that:

  • has been determined necessary to mitigate the effects of a physical or mental disability by a physician, psychologist, physician’s assistant, nurse practitioner or licensed social worker; or
  • has been individually trained to do work or perform tasks for the benefit of an individual with a physical or mental disability, including, but not limited to, guiding individuals with impaired vision, alerting individuals who are deaf or hard of hearing to intruders or sounds, providing reasonable protection or rescue work, pulling a wheelchair or fetching dropped items.

“Responsible Handler” means a camper/counselor with a physical or mental disability for whom use of a Service Animal is a reasonable accommodation.

Prerequisites for Service Animals – No Service Animal will be permitted at camp until the animal:

  • Is licensed by an appropriate municipal clerk, or veterinary licensing agent
  • Is current on all vaccinations

Standards – all Service Animals are expected to meet the following standards:

  • The health and care of the animal is the sole responsibility of the Responsible Handler;
  • The animal must be within the Responsible Handler’s control at all times, either by means of leash, containment (e.g. crate) or voice command;
  • The animal must behave in a non-aggressive manner at all times (e.g. no jumping, growling, snarling biting or snapping);
  • The animal must not be disruptive to the camp environment (barking, whining, or destructive of camp or personal property or a distraction from camp activities)
  • The animal should, if practical, wear a vest or backpack to be readily identifiable as a Service Animal.

Camp Life and Processes – Should a counselor require the services of a service dog:

  • The dog will be expected to be on a halter, tether, or leash or otherwise under the counselor’s control at all times outside of the counselor’s sleeping space and will not have the luxury of being a pet.
  • All solid waste will be collected in waste bags provided by the Responsible Handler.
  • All campers who would be in contact with the service dog will need to be notified a minimum of two weeks prior to the start of the camp session to ensure that there are not fear/anxiety issues or allergies surrounding any camper about the dog.
  • Should any camper be allergic to or have fear/anxiety towards dogs it would be in the camps best interest if that counselor choose a different opportunity to be part of our camp setting. Campers pay to attend our program and should be able to enjoy their time at camp without feeling anxious or ill from allergy symptoms.
  • Staff members who need the services of a service dog will generally be employed in areas of camp life which have limited contact with campers due to the possibility of campers having an allergy or fear/anxiety issues.

Removal of Service Animal

A Service Animal may be removed from the premises if it is a direct threat to the health or safety of others, if it would result in substantial physical damage to the property of others, or if the animal substantially interferes with the process of camp.

 

Pilgrim Lodge Accommodation Policy

Pilgrim Lodge is an accessible site with paths, ramps, and a boardwalk connecting the majority of the sites’ facilities.

However, we are a naturally wooded environment and some of the terrain may be difficult for those with mobility issues.

All the roads, trails, and paths are dirt or gravel and the boardwalk is made of cedar decking.

Currently, access to the waterfront swim area is difficult for those needing mobility assistance, but there are plans in the works to make the waterfront more accessible and user friendly.

We do have a golf cart to provide individuals needing assistance with access to some of the more difficult-to-access locations, such as: the cookout field, both ball fields, chapel, labyrinth, and Quitobaquito (dining hall).

In addition, we do have 2 cabins with ramps and handicap accessible showers for those who need them.

If you require additional assistance with verbal or sign language interpretation, vision, social interaction, mobility or fine motor skills, medical or other personal situations, we ask that you attend with an “aide” to provide the extra care you need.

For youth camps, we recommend the aide be a parent/guardian or individual with a personal relationship and knowledge of the campers’ situation. The aide could participate in camp activities on a similar level to a counselor, but their main focus and priority would be to ensure the camper has the assistance and support they require to have the best experience possible at their camp session.

For adult camps, we recommend the aide be a friend or relative with a personal relationship and knowledge of the campers’ situation and the ability to provide the additional assistance required. The aide would be a camper registered for the session, and could fully participate in camp activities, maintaining the priority of ensuring the camper has the assistance and support they require to have the best experience possible at their camp session. Both individuals would be housed together, with the potential of sharing a cabin with other campers as well.

Please let us know ahead of time if you, or your camper, require specific accommodations or mobility assistance, so we can be sure to have an appropriate plan in place.

In addition, if you are an adult camper and will be attending with an aide, please provide us with that information so we can be sure to house you both together with the appropriate accommodations.

 

Pilgrim Lodge Sign-Out Policy

Applies to Adult Campers, Counselors, and Deans

If an individual needs to leave site for any reason they will:

  1. Tell the dean they are leaving
  2. Sign out at the office
    • Provide time of departure
    • General location destination
    • Approximate return time
  3. Sign back in at the office upon return

If no one is in the office at time of leaving or returning, the sign-out sheet will be either:

  1. On exterior door to the office
  2. With a staff member in the kitchen